Advanced Document Numbering

Advanced Document Numbering (ADN)

Advanced Document Numbering gives Business Central users more control over their posting rules for Sales, Purchasing, and Transfer Documents.

By enabling ADN, your organization can configure document numbers from transactions to include the year, original order/invoice number, or to force the unposted document and posted document numbering to stay in sync.

Field Options and Descriptions

FieldDescription
SALES TAB
Sales Quote No.
Determines how the Sales Quote Number is Generated. Options are Standard BC (Number Series) or the last 2 digits of the year followed by a 4, 5, 6, or 7 digit number. The first document in 2022 for example would be 220001 in the 4 digit option or 220000001 in the 7 digit option.
Sales Order No.Determines how the Sales Order Number is Generated. Options are Standard BC (Number Series) or the last 2 digits of the year followed by a 4, 5, 6, or 7 digit number. The first document in 2022 for example would be 220001 in the 4 digit option or 220000001 in the 7 digit option.
Sales Invoice No.Determines how the Sales Invoice Number is Generated. Options are Standard BC (Number Series) or the last 2 digits of the year followed by a 4, 5, 6, or 7 digit number. The first document in 2022 for example would be 220001 in the 4 digit option or 220000001 in the 7 digit option.
Sales Return No.Determines how the Sales Return Number is Generated. Options are Standard BC (Number Series) or the last 2 digits of the year followed by a 4, 5, 6, or 7 digit number. The first document in 2022 for example would be 220001 in the 4 digit option or 220000001 in the 7 digit option.
Sales Credit Memo No.Determines how the Sales Credit Memo Number is Generated. Options are Standard BC (Number Series) or the last 2 digits of the year followed by a 4, 5, 6, or 7 digit number. The first document in 2022 for example would be 220001 in the 4 digit option or 220000001 in the 7 digit option.
Activate Sales Post - Shipment No.Toggle On/Off
Activate Sales Post - Shipment OptionIf the above is toggled on, Shipment Number will be the Order Number (plus a sequence if selected).
Activate Quote to Order (Same)Toggle On/Off
Activate Sales Post - Invoice/Cr Memo No.Toggle On/Off
Activate Sales Post - Invoice OptionIf the above is toggled on, Invoice Number will be the Order Number (plus a sequence if selected).
Activate Sales Post - Prepayment Invoice/Cr Memo No.Toggle On/Off
Activate Sales Post - PrePay Invoice OptionIf the above is toggled on, PrePayment Invoice Number will be the Order Number (plus a sequence if selected).
PURCHASING TAB
Purchase Quote No.Determines how the Purchase Quote Number is Generated. Options are Standard BC (Number Series) or the last 2 digits of the year followed by a 4, 5, 6, or 7 digit number. The first document in 2022 for example would be 220001 in the 4 digit option or 220000001 in the 7 digit option.
Purchase Order No.Determines how the Purchase Order Number is Generated. Options are Standard BC (Number Series) or the last 2 digits of the year followed by a 4, 5, 6, or 7 digit number. The first document in 2022 for example would be 220001 in the 4 digit option or 220000001 in the 7 digit option.
Purchase Invoice No.Determines how the Purchase Invoice Number is Generated. Options are Standard BC (Number Series) or the last 2 digits of the year followed by a 4, 5, 6, or 7 digit number. The first document in 2022 for example would be 220001 in the 4 digit option or 220000001 in the 7 digit option.
Purchase Return No.Determines how the Purchase Return Number is Generated. Options are Standard BC (Number Series) or the last 2 digits of the year followed by a 4, 5, 6, or 7 digit number. The first document in 2022 for example would be 220001 in the 4 digit option or 220000001 in the 7 digit option.
Purchase Credit Memo No.Determines how the Purchase Credit Memo Number is Generated. Options are Standard BC (Number Series) or the last 2 digits of the year followed by a 4, 5, 6, or 7 digit number. The first document in 2022 for example would be 220001 in the 4 digit option or 220000001 in the 7 digit option.
Activate Purchase Post - Receipt No.Toggle On/Off
Activate Purch Post - Receipt OptionIf the above is toggled on, Receipt Number will be the Purchase Order Number (plus a sequence if selected).
Activate Purchase Post - Invoice/Cr Memo No.Toggle On/Off
Activate Purch Post - Invoice OptionIf the above is toggled on, Invoice Number will be the Purchase Order Number (plus a sequence if selected).
Activate Purchase Post - Prepayment Invoice/Cr Memo No.Toggle On/Off
Activate Purch Post - PrePay Invoice OptionIf the above is toggled on, PrePayment Invoice Number will be the Order Number (plus a sequence if selected).
TRANSFERS
Activate Transfer Post - Receipt No.Toggle On/Off
Transfer Post - Receipt OptionIf the above is toggled on, Transfer Receipt will be from the Order Number (plus a sequence if selected).
Activate Transfer Post - Shipment No.Toggle On/Off
Transfer Post - Shipment OptionIf the above is toggled on, Transfer Shipment will be from the Order Number (plus a sequence if selected).

Use Cases

  • Client wants the year to be affixed to Sales or Purchasing Transactions for easy searchability.
  • Client wants the Quote or Order number on a Purchasing or Sales Document to Flow through to the Invoice.
  • Client wants the Unposted Invoice Number to flow to the posted invoice table to stay in sync.

Pricing

$500/Year

Download Links

Download from App Source
Coming Soon!

Both download options include a 30-day evaluation license automatically installed at no charge.

Video – Product Demo

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